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II. Old Business
- By-Laws
- Minimed Grant
- Treasurer Report
- Elections
- June 23 ’06 Conference
III. New Business
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Final changes to By-Laws as discussed at last meeting were made. Rena made the corrections and sent a copy to S. Barth and C. Young. S. Barth will review entire By-laws within next few days. C. Young will need a copy to send to National. Ed. Manion has place on website for Bylaws.
C. Young reported on receipt of Medtronic Minimed grant to assist with cost of conference calls. We applied for $900.00 and received $500.00. We locked into 0.08 cents per minute for the teleconferences. In the future, will add cost of teleconference calls in the budget.
Theresa Hainer started data base for MeADE members (with National AADE membership). As of 2/15, we have 18 members who will be able to vote in upcoming election. Four more people
have expressed an interest and plan to join National AADE ( will be able to vote if membership received before 2/15/06). Nominations are coming in but need to finalize the list tonite. We need to contact the people who were nominated to see if they are interested in running for office.
Account opened at Key Bank. First deposit made 1/27/06 (total $140.00). Purchased 50 checks ($23.90). Key Bank offers on-line checking. TH received a debit card with PIN # to eliminate need for checks, and would keep expenses down. Last deposit made on 2/10, in amount of $240.00. TH has received four more checks for deposit. TH sent W-9 Vendor forms to DPCP. Some hospitals were paying for members dues and this was required.
We need to get ballots out one month before election. LP is willing to come up with ballot form. Send out ballots to our members who are National AADE members as they are the only ones who will be eligible to vote. Each person nominated needs to write a short paragraph about themselves, including goals to support the organization, future priority of MeADE. L. Pelletier will create the ballot and contact nominees. Election date is 4/1/06. Ballots need to be received by members by 3/1. Per our By-laws votes received after 4/1 can not be counted. Will use email to send out ballots to voting members. Along with ballots, will send out separate piece of paper for people to indicate their interest in joining committees. The general census is that it does not need to be a secret ballot. Give people the option to put their name or AADE# on the ballot.
Will develop a group distribution list for future mailings to avoid sending out emails to people who are not interested.
Cindy Young will start working on the application. Will send to Leadership team for review & comments.
Cindy Hale reported for the Strategic Planning Committee. A conference call was held 2/3/06. J. Courtois to contact ‘for-profit’ vendors. Will charge $500.00 for exhibitor table. Send out letter using MeADE letterhead, utilizing DPCP vendor list. Revenue to be deposited to new bank account.
All speakers have been confirmed for the program except Dr. B. (needs to check on availability). C. Hale sending out letters for CEU information. Group debated a printed brochure versus email. Will use a printed simple brochure where the group is new. C. Young will start drafting the brochure.
Committee discussed how much to charge for registration. Need an estimate of potential expenses and revenue- we want to make money as this is a fund raiser for the organization. C. Hale working on estimate of expenses. $75.00 does not seem unreasonable to ask for the registration fee.
Designing program so it offers 6.0 CEU’s.- Meeting from 8am-4pm, wilth lunchtime CEU session.
T. Hainer able to collect registrations, maintaining list. Will have registrants mail to our PO box. TH will confirm receipt of registration (email addresses to be provided).
AV equipment- DPCP has set up with laptop and LCD projector. Will need 3 set ups for 3 breakout sessions. Dana from the DCPC will be available to assist with computer needs.
Mid April mail brochure deadline. Photocopies to be made a Kinkos or Staples. Send out “hold the date” information- utilize ME nurses mailing list and RD newsletter. The room at the Samoset can accommodate #225 people with table and chairs. Other details- may offer Sat AM walk option- add Samoset lodging info on brochure and other local options for lodging.
DPCP has not been successful finding co-sponsorship for the Fall annual meeting. Proposed dates 10/15-10/17. Asking MeADE to consider practicality of co-sponsorship. Discussed hiring a professional meeting planner to do ground work and assist with details. Great Gatherings and Medical Care Development are two meeting planner organizations to check into. DPCP trying to identify location. Cindy Hale checking on faciility. C. Young will call Great Gatherings in Augusta to inquire about cost, and what they could offer for assistance. Will follow up to report details of information obtained at next strategic planning committee. |
S. Barth to make final edits of By-Laws and send copy to C. Young for submission to National.
Informational.
T. Hainer will write thank you letter to Medtronic.
Add cost of teleconference calls to future budgets.
T. Hainer maintaining membership data base with tracking of National AADE membership number.
Finalize nomination list tonite and be prepared to contact those nominated to determine interest in running for office. (per below)
LP will create ballot form. LP email C. Young newly designed ballot for review.
Nominees will be contacted by Lou.
Nominees will write personal paragraph, including goals, etc.
Ballots and committee interest letter will be sent out by 3/1.
Election date deadline 4/1.
C. Young to begin working on AADE application with feedback from leadership team.
J. Courtois contacting interested ‘for-profit’ vendors.
Dr. B still need to be confirmed as a speaker.
C. Hale working on CEU information.
C. Young to draft printed brochure.
C. Hale working on budget.
T. Hainer to collect registrations and confirm receipt of registrations.
D. Ivers available to assist with AV needs.
Brochure mailing deadline mid-April.
Send out “hold the date” emai
MeADE willing to consider co sponsorship with DPCP for Annual Meeting (Oct ’06), using professional meeting planner (TBA)
C. Young will inquire with Great Gatherings and Medical Care Development to obtain info on cost and what they can offer.
Report at next strategic planning committee.
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IV. Strategic timeline
- Incorporation status
- Draft Letter of Intent
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Cindy Young to get in touch with Tina Love who had been working on this prior to taking a new position.
Letter of Intent needs to be submitted to National by May 1st. C. Young was going to send copy to T. Hainer, regarding info on managing finances, and to assist with putting together budget-
? draft budget at next meeting.
T. Hainer is requesting full credentials of each member. Some of this information can be obtained from the DPCP. As we revise the membership application form, we need to add a line for inclusion of this information. Application fee is $75.00 |
C. Young consult with Tina Love.
C. Young send copy of letter of intent to TH for assistance with budget info.
T. Hainer will utilize DPCP directory to assist with obtaining credentials of membership.
Revise membership application form for inclusion of this information. |
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V. Next meeting |
Interim Officers will meet Tuesday, March 21st in Waterville to review application.
The entire group will meet again on Tuesday, April 4th over a conference call. T. Hainer will be away so Rena will provide the Treasurers report.
Strategic planning committee will have a conference call on March 3rd (12p-1p). Will use DPCP number. C. Hale will send out email reminder.
Ed Manion adding contact info on website, including the work phone number of Officers, and email addresses. |
Interim Officers will meet 3/21 in Waterville. Time and location TBA.
Next Teleconference for all membership:
April 4th, 6-8pm
Teleconference ph. # and pass code to be sent via email.
Stragetic planning committee will meet via teleconference on March 3rd, 12-1pm.
Ed Manion updating Web site with confact information.
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