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2. Old Business
Incorporation status
Establishing Account
ByLaws |
Tina Love not present tonight.
Carol Freshley sent Article VIII to Sandy Barth. Carol was going to bring copies to the meeting but is not present tonight.
Sandy had copies of other By Laws to be reviewed tonite and distributed them to the group for discussion:
Article IX- Cindy asked if we wanted a separate “Continuing Education” Committee. NH has a professional education committee. We do not have any committee that includes membership. There was a concern about us having the number of people to support all committees. We may need to combine some committees. NH combines ByLaws/Policy & Procedure committee. NH has no stategic planning committee. Discussed MeADE combing Finance and Membership committee. Will start with Strategic Planning to drive us- ? change to Professional Education - which will take on the planning of the DPCP’s Annual Meeting and any other educational offerings in the future.
Article IX Section 3 b- will add NH membership requirements to our Finance committee duties
c- Article VIII on Nominations. Carol to send draft to Sandy B.
e- all set.
By Laws completed with exception of Article VIII. After final By-Law completion, take official vote. |
Informational.
Sandy to make revisions to By-Laws as discussed. |
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3. New Business
a.Opportunites for Fund
Raising using AADE’s
Tax ID number
b.Letter for membership
drive
c.Election of Officers
Wrap Up
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We now have a national Tax ID number.
Cindy Hale has been contacted by Mary Austin, immediate past President of AADE. Mary and Karmeen Khulkarni are offering to serve as speakers for a continuing education opportunity . Lifescan will be supporting the speaker fees. The Host would charge Registration to cover food and the facility. Revenue from the vendor exhibits and registration would help raise money for our organization. We could use it as an opportunity for a membership drive. Discussed target dates of April/May 2006. Start to market it now-should be able to get #65 people in attendance. For a full day program, option exists to have industry sponsor a speaker. (A full day program, would make it worth the trip for educators who would need to travel a distance). Strategic planning committee could work on the details. We may not be an official Chapter at the time of the event, but we want our name associated with it as an upcoming Chapter. Discussed it we would have enough lead time to pay the facility. Industry could give us $ up front (exhibit table rental fee) which could be sent to national AADE ahead of time (all $ Cycles through them), or could pay the facility directly. Will offer CEU’s- DPCP would work on credits and marketing the program.
National AADE has a list of all CDE’s. Any letter that goes out for a membership drive has to be approved by the first. Erin Lynch would support sponsorship of the list. (She mentioned she would support this at the October meeting). Will put on hold until we have confirmation on the date fo rthe CEU program.
Application to AADE due by May 1st. Need to have election of Officers. Will need to have membership drive before then (Membership drive/initial letter). Need people to vote with ballets-give them opportunity to vote as a member.
Erin Lynch and Ed Manion tried to get in contact with AT&T about setting up Conference calls-without success.
Next Meeting set for Tuesday, December 6th. Develop letter for membership drive-send out via email for comments. Cindy Hale with check with Jim Leonard about use of “Ready Conference”. Not so expensive, call in to toll free number, and provide a password.
Will need to get membership letter out by beginning of January. Members to join in February. Hold elections in March. Voting members need to be members of National AADE and MeADE.
Cindy Young will email completed By Laws. We are getting to the point where we need to identify who wants to be a member. Will hope for #15 person minimum in time for elections.
Ed has established MeADE website. What do we need to add to the website? What are the limiits on it? Ed will discuss with CY, open to others for their input. Will include information on membership. Ed will add Cindy Young’s contact information on the site. Barb Smith thought it would be helpful to have pictures on the site- will wait for official officers. A group picture was taken tonite for the web site.
Next meeting- Tuesday, December 6, 2005 at 6pm via Teleconference.
Agenda to include- quick review/approval of By-Laws, Continuing Education Conference, Membership.
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Potential dates identified as 4/7/06 or 4/28/06.
Cindy Hale will propose dates to Mary Austin or Karmeen.
C. Hale, T. Love, J. Courtois- Strategic Planning committee will have conference call to decide on details and put proposal together.
Confirm details with Erin Lynch upon confirmation of date for CEU program.
Membership letter to go in January so we can have members join in February and hold Elections in March.
Plan on voting on final revisions to By Laws at next meeting.
Ed will discuss website with Cindy for additional information including Cindy’s contact information.
Web site: www.mainediabeteseducators.org
Cindy will send out Agenda for December meeting which will take place via teleconference.
Phone number and pass code will be sent to everyone in time for the meeting.
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