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Updates
Mentor from Joslin
CDE mailer
FYI- Re: Maine Care
Annual Meeting
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Cindy informed everyone we have a new mentor for our Chapter. Her name is Judy G. and she is an RD at Joslin. Cindy contacted her to inquire about how to get corporation fees. Cindy is stiil awaiting her reply.
Through the national certification board of diabetes educators you can get a mailing list of all state of Maine CDE’s for a fee. Erin Lynch stated Medtronic Minimed may be able to support this expense.
Copies of a recent newsletter alert from Maine Care was distributed to everyone. The newsletter states beginning October 14, 2005, Maine Care is ending or limiting services for members in the “non-categorical” eligibility group. The group of “non-cats” includes people from ages 21-64 who are not disabled, and adults who do not have children. Some of the services that Maine Care will no longer pay for include- lab services, medical supplies and DME. This will include items such as syringes, testing supplies and insulin pump supplies. The group discussed how this is a great example of how the Me ADE body could lobby and advocate for patients. All were encouraged to contact state legisilators.
Diabetes Prevention & Control Program held it’s Annual Meeting in September at the Augusta Civic Center. MeADE had a booth to announce our activity and to inform people about opportunities for membership. |
Erin will let us know if Medtronic can support the expense for obtaining the mailing list.
Informational
Informational
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Old Business
Website
Registered Agent
By Laws
Next MeADE meeting
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Ed Manion reported the MeADE Website has been established. The MeDiabetesEducators.Org webpage still remains “under construction”. Ed is working with his Animas IT dept. for assistance with web publishing.
Sandy is willing to be the Registered Agent. The address should be a business address and not a residential address. Tina suggested use of a PO Box, local to Sandy. Discussed having the PO box in two names (Treasurer, Reg. Agent). The expense of a PO Box is approx. $40./year. We are challenged by upfront costs. We need to get Incorporated by the first of the year. Theresa H. has a PO box and offered for us to use hers. The PO box needs to be in the name of MeADE. Two people need to be able to access it. Post Office will also forward mail as needed. Several members were willing to pay dues up front to help off set cost of obtaining PO
Box.
Corporation Status- For the application, Sandy will be listed as the Registered agent. Fees $40.00 start up state fee, $35.00 for corporation fee. Need to put money in a bank account. Theresa needs to set up bank account. We need tax ID #. Names of two people will go on the bank account (Treasurer, President). Wiill start account with individual social security # and change over to non-profit. Discussed going to a Federal Credit Union to take advantage of free checking.
We can not get non-profit status until we are recognized by National.
The various groups working on By Laws distributed handouts and presented the work they had done to the group.
Article I- MeADE – approved.
Article II- ‘Purpose’ looked at for final consensus, discussed adding another bullet- “to promote leadership within the diabetes community”.
Article III- Membership. Discussed how best to define Associate Membership (include discount for attending conferences)
Need to be specific about difference between the membership options. By Laws should be simply stated – decision is to leave it general in the By Laws and get more specific later on.
Section 5-Resignation- will change 90 days to 30 days.
Article IV-Finance. Remove first sentence as written. Theresa presented her concern that we need to align with National AADE fiscal year. Greater than 26% increase in membership will require a vote. Dues will not be refundable to any member who terminates.
“FDIC” will be substituted as ‘banking institution”.
Maintenance of Funds- At end of Treasurers year, books will be subject to an external audit. Internal audit at least annually.
Article V- “active” membership- will change to add (8) active members.
Article VI-Officers- should be all set
Next meeting will be Tuesday, November 1st from 6-8pm.
As winter months approach, will look into opportunities for teleconferencing. Will need to check into any fees associated with this way to meet as a group. Audio conferencing is also an option.
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Web page will continued to be developed
Sandy will apply for PO Box and will get address.
Sandy will email Cindy and Theresa when this is done.
Theresa will open a bank account with the PO address.
Members will start to pay dues.
Money will be deposited to account so we can apply for Incorporation status.
Each work group kept track of the recommended changes during the discussion and will make final changes to the By Laws they were assigned to work on. Changes/ revisions to the bylaws wiill be emailed to Cindy Young. CY will summarize
Comments at business meetings.
Will plan to look at Articles VII-IX at next Chapter meeting.
Sandy will contact Carol Freshley for article VIII.
Erin Lynch will check into Audio Conferencing options.
Next Meeting: Tuesday, Nov 1, 2005 6-8pm
Senator Inn, Augusta
Dinner will be served (all thanks to Andrew and
support of Aventis.!) |
