Submitted by: Kathy Jacques, RN, BSN, CDE
Teleconference Attendees: Sandra Barth; Kathy Jacques; Wendy Drew; Jen Courtois;
Lou Pelletier ; Mary Fleming ; Sheryl Bouchard; Rena Gels-Birch; Barbara Smith; Helena Nickerson.

1). Minutes of April 3, 2009 approved as distributed, unanimous.
2). Beacon Award: Time of the year that we want to nominate our Beacon Award nominee.
Nominations must include why this individual is deserves to receive the award. (See
attached nomination form and instructions). Nominating committee will vote on the
nominations. Beacon Award recipient will be announced at the Annual October Meeting.
3). Committee Reports:
Bylaws: Sandra Barth; proposed Bylaw changes: Treasurers’ term will be changed to two years; also the wording in regards to membership renewal changed from fiscal year to renewal date due to the revolving AADE & MEADE membership due dates. Also changed “active” to “member in good standing” since only active members whose chapter and national dues are paid in full for the current year are considered members in good standing. Bylaws also call for an external audit at the end of the treasurers’ term. An internal audit was done at the 2008/2009 treasurer change. Barbara Smith, former treasurer reported that the rules were checked previously and that it is not necessary to hire an external auditor as long as the internal audit is conducted by the treasurer and another member. Sandy will attend Treasurers’ meeting at National AADE in August and report back to the Board. The other Bylaw change is in regards to Meetings and Voting added: two of these meetings may be conducted by teleconference; written meeting notices may be delivered either by electronic mail or postal mail. Voting section change: elections shall be by electronic or mail ballot sent to the voting members in the Fall no less than 30 days prior to the election. In regards to standing committees the Strategic Planning Committee has been separated into two committees: the strategic planning committee and the conference planning committee. Strategic Planning committee includes the officers and past president.

Conference Planning: Jen Courtois reporting- annual conference at Point Lookout in North Point Maine. Sunday October 4-6th. The conference title is “Achieving Wellness with Diabetes, Traditional and Complimentary Approaches”. Most of the conference speakers are lined up. One Keynote Speaker will be changed
due to the $5000.00 fee to get her here from Europe. Other speakers are being
looked at. The schedule is full and extra time has been provided for viewing exhibits.
Full Conference Fees: MEADE members $130.00 & non-members $160.00.

Communications and Public Relations: Rena Gels-Birch reporting. Diabetes Educator Brochures still available to purchase on the Website and will be available at the conference. A new printing will be done prior to the October conference.
The committee has also been working on the first newsletter and the final editing is
in progress and will be sent to Board Members electronically soon. Two a year will
be done initially with a goal of a quarterly newsletter.
Finance: Wendy Drew reporting; $24,331.44 bank balance as of June 31, 2009.
2 deposits for conference vending fees received. Jen will ask Susan to send Wendy a
list of vendors so she knows what the checks are for.
Wendy will send membership chair a list of newly paid members.
Sandy reported on the AADE glitch with online payment of Chapter dues.
Legislative: Mary Flemming reporting: Mary put together a notebook to facilitate communication and utilization of this committee. She wants to encourage our membership to use our MEADE website more frequently as legislative alerts are posted there.
Membership: Kathy Jacques reporting: the membership committee continues to work on updating the membership list, sending out dues reminders and eliminating people from the list who did not pay in 2008. We are exploring ideas to update the contact information. Wendy Drew suggested including a form in the October Conference packets or handing them out at the tables during the conference and requesting that an email address is provided by everyone who is a member. Wendy also would like dues that are paid by check to be mailed to the membership chair and then forwarded on to the treasurer.
Nominating: Lou Pelletier reporting: She has the list of potential nominees for 2010 officers and will be contacting them with a goal of final nominee list by the beginning of August 2009. President Elect and Secretary positions will need to be filled.

4). AADE Initiatives: “New AADE Practice Guidelines”. Sandy to review and report to
membership.
5). Update from the Board of Directors-Strategic Plan 2009-2011: expanded to a 3-year
plan and will be on the Web Site soon.
6). Old/New Business: No.
7). Vote on Bylaw changes: 30% of eligible voters needed to vote not present on this
conference call. Therefore Sandy will send out the ballot by postal mail.
8). Announcements: Next Meeting at the Annual Conference on Sunday October 4th with
the Board meeting at 3:00-4:30PM and the Business meeting immediately following the
dinner.