MEADE Board Meeting Minutes 12/6/08

Submitted by: Kathy Jacques
Subject: Board meeting
Date: 12/06/08 11:00 AM

Attendance: S, Barth; L. Pelletier; B. Smith; S. Bouchard; W. Drew; K. Jacques;
M. Fleming; J. Courtois; L. Gordon; C. Young

1). Introductions:
2).Committee & Officer Reports: Minutes of 10/27/08 unanimously approved by board.
Treasurer: October conference costs $41,000 & we took in $48,795; $20,000 bank balance. Two checks received from Lilly, $5,000 & $26,000 returned to Lilly- sent to MEADE in error. B. Smith to make arrangements with 2 board members to witness/ audit treasurer books end of year.
Strategic planning: October conference evaluations had good reviews; 4-5s all speakers. Moderate number negative comments on food, parking, facility; suggested maybe add to evaluations question if participants willing to pay more in conference fees for added benefits. This years’ fees increased- more advertising for conference this year; NCBDE sent out some wider New England advertising for a fee –paid for itself. Waiting to hear from Susan MacPherson at Great Gatherings for next years’ conference contract. Strategic planning committee to discuss MEADE needs with Susan at the signing of next years’ contract.
Communications: Rena to continue as chair, plan needed to order & receive MEADE brochures. Brochures now available. Emails & website and possibly newsletters to keep members informed. Barb to update website as treasurer duties handed over to Wendy

Membership: Kathy Jacques new chair as Lou moving on to Nominating committee
-Procedure needed for communicating receipt of membership monies amongst president, secretary & treasurer.
-AADE may be doing electronic payment to accounts in near future.
Legislative committee: Mary Fleming, AADE website very helpful with information for committees especially go to “Washington Notes” for all information regarding legislative matters. Mary energized to re-activate this committee to inform & motivate members
Finance Committee: Will contact AADE with MEADE chapter acceptance letter & group exemption & Tax ID numbers.
Bylaws: Sandy to continue as chair: Sandy to get latest copy of Bylaws to Barb to put on MEADE website.
Nominating Committee: Lou Pelletier; initiate nominations based on new bylaws.

3). Old Business:
Electronic voting: advantage likely better member response; concern is confidentiality
either way, electronic or snail mail at least one person knows how each person voted, its how you keep from members voting more than once. The names can be cut off top of ballot before whole committee counts the votes. Wendy Drew will contact her former Kansas City Chapter for more information on their electronic voting bylaws and procedures. Need proposed bylaws changes to members one month prior to voting on proposals.

Small core group to go through all chapter information to determine what needs to be saved.
Student scholarships: discussion of providing 50% scholarship money to assist MEADE member(s) to attend National AADE meeting. One idea presented by Wendy was to enter members name into a “hat” each time he/she attends a MEADE meeting, (phone or in person). Each entry increases odds of member being drawn to receive scholarship. This could encourage more committee & organization involvement. President would still get scholarship to National meeting. The group liked this idea. To be discussed further.
Brochures: Rena in charge, for now call her to order brochures; $20.00/100
Web site: Barb to keep up to date. Mary Fleming wants to provide Links to various important legislative activities. Urgent information to be sent via email to membership encouraging members to check the MEADE website.

4). New Business: Cindy & Sandy reviewed AADE initiatives Chicago meeting
Legislative updates; AADE initiative to offer different diabetes education models; the changing role of diabetes educator; reaching more persons with diabetes; generational differences and how to motivate these groups. AADE plans to apply to CMS to become a DSME program accrediting organization like ADA & IHS; continuing work on bill to provide for CDE billing for DSMT services
January 2009 CMS coming out with new billing codes & coverage for MNT
AADE educational program (The ABC’s of Diabetes) online website course for persons interested in becoming a CDE- we need to be mentoring new CDEs as we are all aging!

5). 2009 Strategic Plan:

AADE 3-year plan discussion; each year review plan objectives & goals & review to evaluate if we are on target with the 3 year plan. Lou has been reviewing plan herself. Cindy raised the idea of dividing strategic planning committee into 2 groups (i.e. conference planning & strategic planning committee). There was much discussion; conference planning takes up so much time the strategic planning committee gets buried. Conference committee needs to be aware of strategic plan; possibly having president, president elect & conference committee chair person becoming the strategic planning committee. No decision reached- to be continued.
Goal 1: not going to change , will continue
Goal 1.1: 2009 MEADE to promote AADE’s legislative agenda and integrate MEADE legislative committee into a functioning body; update the website monthly & send emails regarding critical legislative issues and to educate members about links to state & national legislators.
Mid year: Board/membership to discuss and determine 3-year strategic plan
1.2: maintain same; identify strategies for identifying and navigating reimbursement; committee awaits January CMS news regarding new MNT codes and coverage for pre-diabetes; legislative committee to inform members regarding language for referring providers to use in their referrals to improve coverage for diagnosis’ such as obesity, pre-diabetes, metabolic syndrome. Suggestion to have reimbursement expert to have a booth or present at conference; comes under professional development & Goal 4.1 : advocating for patient access to diabetes educators
2.1: Two meetings offered 2009; one general membership meeting in April and Statewide October 2009 conference. April will be an approved education credit program, October meeting will offer no less than 10 approved educational credits. MEADE can also make members aware of free education credits available on line.

6). Sandy initiated discussion regarding Regional education meetings. These were tabled for now.
7). Board unanimously approved Point Look Out location for 2009 October annual conference.
8). Cindy Hale requested via e-mail that the board discuss: DCPC seeking assistance in co-sponsoring ADEF New Instructor Program, assistance with ADEF/DSME program curriculum revision in 2009, and having a speakers bureau to help with many requests for talks that come in to DCPC. Board agreed this is important. Discussion: how to set up a speaker’s bureau; how speakers would be contacted and contact hours arranged.
9). Sandy, Cindy, Lou & Sheryl to conference call and finalize the strategic plan.

10). 2009 General MEADE member meetings:
Phone meeting: Wednesday- January 21, 2009 at 7:00-8:00 PM
Face to Face: Friday-April 3, 2009 3:00PM board meets-times & place to be announced).
Phone meeting: Wednesday July 15, 2009 at 7:00-8:00 PM
Annual conference October 4, 5, 6, 2009

Meeting adjourned at 1:15 PM.