Minutes submitted by: Kathy Jacques
Attendees: S. Barth; W. Drew; L. Pelletier; C. Young; S. Young; S. Bouchard; L. Gordon;
J. Courtois; R. Gels-Birch; K. Jacques.
Excused: Kay Mullin

1.Introductions of members present.
2.Nominating Committee: Lou P. report: Election results announced. Susan Young is the new Secretary for 2010. Congratulations Susan.
Sheryl Bouchard is President and Kay Mullin is President-Elect.
Lou Pelletier suggests recruiting for nominations earlier in the year next year.
3.Secretary: Kathy J report: April 2009 Board Minutes have not been posted to the website yet. They are available for review now at the meeting and Kathy will check with Barbara to see when they will be posted.
Members voted now and approved the additions to the strategic plan presented at the 06/29/09 Board Meeting.
4.Treasurer: Wendy D. report: As of 09/28/2009 account balance is: $24,522.97.
Wendy suggested that we approve a budget for the calendar year for expenditures at the beginning of the year in order to facilitate her being able to write checks without coming back for committee approval each time. There was unanimous agreement to this proposal.
5.President’s Update: Sandy B. report:
Strategic Plan: Sandy circulated a copy of the Strategic Plan with tentative target timeframes. AADE’s Strategic Priorities are represented. Sandy briefly reviewed the plan to be reviewed and prioritized further with the new officers.
DEAP: Diabetes Education Accreditation Program-AADE site accreditation vs. ADA update: AADE is creating an incentive to get local chapters to apply for AADE Recognition vs. ADA. Each new Maine chapter application for AADE Recognition increases your states’ chance of winning the incentive offered. One or two MEADE chapters are looking into this.
AADE chapter census report: Sandy completed on line. No other members reported having received this. Results showed that AADE members preferred face to face education and networking as well as well as preferring face to face sessions/events with appropriate topic, good speaker and convenient location.
Cost was not the most important consideration.

Type 1 Diabetes Pediatric Clinical Research Study Presentation- Sandy reported that TKL Research is inviting certified diabetes educators to a “free-standing dinner” where they would host and present a clinical study that is currently underway for pediatric patients or newly diagnosed type 1 patients. If anyone is interested they can contact Gloria A. Gosse at TKL Research by calling:
201-587-0500 x3333 or by email: ggosse@tklresearch.com

6.Committee Reports:
Conference Planning: Jen C. & Laura G.: Registration down from 2008.
Total Participants: 175; includes 25 exhibitors & 28 presenters. (Total registrants and participants will be reported at next transition board meeting).
6 grant applications filed with positive responses from Animas & Novo Nordisk.
Call for Abstracts: 13 responses from our membership. All accepted.
Challenges: Grants and CEU application process using a new venue in uncertain economic times.
Susan McPhearson will contact past conference participants to survey why they did not attend this years’ conference.
Conference 2010: Site not selected yet. Point Look Out has availability each weekend throughout October 2010.
Needs Assessment: included in the conference packets is a survey designed to get feedback from participants on scheduling, format and location.
The survey also queried if people are experiencing any cut backs in their continuing education budget.
Thank you Cindy Hale for developing this survey and for your expert guidance in conference planning.
Recommendations for next year: More face to face meetings earlier in the process; improvements in the Grant application process; suggest selecting a dedicated sub-committee or subcontract out to handle this.
All registrations on line.

Communications & Public Relations: Rena G-B.: Reported on the 2nd printing of the Diabetes Educator Brochures & they will be for sale at the conference. Some members are using the Website to request brochures. Rena has been placing the brochures in the pharmacy, physician offices and their offices.
The Beacon Newsletter has gone out via e-mail. It is also available on MEADE Website. The plan is to have the next issue out in January.
Other: Suggestion made by Laura G. to make sure that all e-mails have a new
“subject” line and that members don’t just hit reply to prevent new information
from being missed.
Conference debriefing meeting set up for November 10, 2009.
Discussion of conference expenses for officers & what portion was paid by
MeADE. Laura G. reported that traditionally officers’ and conference/planning
committee chairs expenses, registration and rooms, were paid for completely.
Wendy to meet with Susan McPhearson following the meeting to clarify
payments and checks needed.

7.Membership: Kathy J. Call for more committee members requested. Kathy reported that as of September 30, 2009 we had 135 MEADE members. 33% or 45 persons were also AADE members. The method for tracking membership has been revised. The committee will be using e-mail to remind chapter members that their membership is due. Because our bylaws allow for a 90 day grace period before dues are considered expired there will be a due date, an overdue category and expired membership after the 90 day grace period. 18 of 135 are in the overdue category. Two or more attempts to reach expired members were made this year. Members who expired on or before end of July 2009 have been removed from the membership list. Conference attendees were encouraged again to make sure that the membership committee has their current email address to receive MeADE communication. Membership committee requested monthly updates from the president and the treasurer regarding receipt of chapter dues paid online with AADE and from payments made directly to the treasurer.
8.Legislative: Sandy B. announced that a new chair person is needed. Mary Fleming is not staying on as chair person. Please volunteer by contacting one of the board members. Sandy also encouraged the membership to contact their legislators to keep the CDE provider language in the Health Care Reform Bill. This would allow RN CDE’s to have a provider number and bill for services providing more flexibility in how and where diabetes education available.
9.Finance: Wendy Drew reported that she would like to have a budget committee to develop the 2010 budget. She requests volunteers contact her at the conference or on line.
10.Bylaws: Sandy B. Update on bylaw changes passed by the board this year including clarification of what an active member is. Board also approved to move toward electronic voting starting with our next election. Members must keep email addresses current with the membership committee in order to receive information from the chapter.

Old Business:
Sandy reported that archiving chapter information needs to be discussed and a plan developed.
Wendy collected all remaining ticket entries for the scholarship drawing for a free registration to 2010 AADE & next MEADES’ annual conference in 2010.
Keeping the Web-Site up to date was tabled for next meeting of the Board.

New Business:
Being that time for meeting had expired the following agenda items were postponed.
Spring 2010 Meeting :deferred to next meeting
Need for administrative assistance deferred to next meeting.

Meeting adjourned at: 5:00 PM